The Permission Level for “Default” to Free/Busy time. Your appointments by its subject or location information by setting Prevent someone from seeing your whereabouts or hints about any of Anyone else would just see your availability times. If you were invited to a meeting that you want to delete from your calendar, see Delete a meeting. Note: You can only cancel meetings that you organized. Via the “Add…” button, you can add some colleagues or your manager to still allow them to see some more details. Remove a meeting from your Outlook calendar when the meeting isn’t necessary and you want to let the meeting attendees know the meeting is cancelled. Change its Permissions Level to “Free/Busy time”. To cancel a meeting and remove it from the calendar in the Outlook desktop app: Go to the View Switcher and select Calendar.Right click your calendar folder and choose Properties.Currently it is probably set to “Free/Busy time, subject, location”. To do this, set the default permissions for your Calendar to “Free/Busy time”. To prevent that any details of your Calendar is exposed via the Schedule Assistant, you can change the permissions on your Calendar folder. Change permissions on your Calendar folder Note: In Outlook 2010, Outlook 2013 and Outlook 2016, this command is also available on the Appointment or Meeting tab when you select the item in the Calendar folder so you won’t have to open the item first via a double click. In Outlook 2007 and later, all Private items will show with a lock icon in the Calendar: In Outlook 2003 and previous, all Private items will show with a key icon in the Calendar: In the Tags group on the Appointment or Meeting tab, click the “Private” button with the lock icon. Outlook 2010, Outlook 2013 and Outlook 2016.In the Options group on the Appointment or Meeting tab, click the “Private” button with the lock icon. To do this, double click on the appointment or meeting to open it in its own window and choose: If you only want to block certain individual appointments from showing their contents when someone schedules a meeting with you or opens your Calendar folder, then you can mark an appointment as private. As with any cancelled meeting it is removed from your calendar and sends a notice to attendees. To prevent co-workers from seeing details via Free/Busy times, you can either publish your appointment as Private or you can change the permissions on your Calendar folder. As the host you can cancel the Zoom meeting from Outlook.
When co-workers plan a meeting and are looking at free/busy times via the Schedule Assistant, they can see the details of any appointment if they hover the mouse pointer over the appointment.
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